Time Tracker Worksheet
The goal here is to collect data, so don’t censor what you report. Everything you do throughout your day is significant because every minute is significant.
Your time log should have five columns that include the following:
- Time: The exact time you begin and end an activity
- Duration: The amount of time you spend on the activity before you’re interrupted or move on to the next activity.
- Activity description: A few words describing the activity.
- Category: The relevant category of activity (such as administration, sales, finance, etc.)
- Work type: Strategic work versus tactical work (i.e., work on the business versus position in the business)
This process may feel challenging and awkward at first, but you’ll quickly get used to it—and maybe you’ll even find it valuable as an ongoing way to practice time-management discipline.
Analyse your daily routine.
After two weeks, you’ll have enough data in your Daily Time Log to recognise patterns. The best approach to looking at this data is to skim, summarise and analyse it. Go ahead and browse through your logs to get a feel for the flow of your days. Ask yourself:
- How many entries appear each day, and does that vary much from day to day?
- Are there a lot of entries of less than 15 minutes?
- What activity or work-category trends are most prevalent during the morning, afternoons or certain days of the week?
- How much time do I spend on strategic versus tactical work?
You may quickly discover that your productive time is much less than you thought. Or perhaps you’re spending too much time on work that could, and should, be done by someone else. These realisations will help you more mindfully choose how and where to spend your time.
The Time Multiplier Process
- Step 1: Print out your time BGA Time Multiplier workbook
- Step 2: Complete your weekly Time Tracker Worksheet
- Step 3: Using your Eisenhower Matrix, identity what box each task on your time tracker worksheets falls under
- Step 4: List each task under the appropriate box in your Time Maximiser Worksheet
- Step 5: Using your Action Item Funnel Process, tick the corresponding box (Eliminate, Automate, Delegate or Concentrate)
- Step 6: The items on your concentrate list will be your Daily HPA’s, now complete your HPA worksheet
Time Maximiser Worksheet
Eliminate
What task that I have identified can be eliminated from my day-to-day workload, be honest with myself,
Automate
What task that I have identified can be automated from my day-to-day workload?
Delegate
What task I have identified can be delegated from my day-to-day workload, think of someone within the business or hire a VA to do these tasks.
Concentrate –DO NOW
What tasks that I have identified are really important and need to be done ASAP.
1. Do they drive value to the business
2. Do I need to be the person who does this task?
The TIME Tracker worksheet can be downloaded as a separate PDF worksheet by clicking the link below.
Click Here To Download Your Time Multiplier Workbook
This is really important if you want to move forward in business, do not try to skip over this exercise, as managing your use of time is one of the 7 key habits of all highly successful people in business.